Policy Reference
| Category | Technology Procurement |
| Approval Date | 05-01-2010 |
| Scope | All Personnel |
Purpose
To establish purchasing policies necessary to support consistency and management of technology to ensure a known, stable, tested and trusted environment.
Policy
- All software and hardware acquisitions shall be made by the ITS Department as outlined in the Capital Asset Policy in Section 807 and Section 808. (406.5.1)
- Hardware and software which is being obtained by other means external to the Capital Asset Policy (technology provided via a grant award, technology included in a larger capital project/purchase, technology with no capital expense) must also be managed per this policy to ensure compatability and supportability of the technology. ITS must be contacted as soon as possible and prior to deployment of the new technology.
- Original software licenses and legal information must be maintained in ITS and should also include a set of the documentation, purchasing information and all related details to allow the product to be adequately supported.
- Technology which is not a current standard product supported by the City must be pre-approved by ITS prior to purchase and installation.
- The final selection of any new software package shall be made by the appropriate Department Director (s) and the Chief Technology Officer. (406.5.5)
Compliance
- Adapted from original City Personnel Policy section 406