Policy Reference

Category IT Steering Committee
Approval Date pending
Approved By  
Scope ITS Personnel, ITS Steering Committee, Management Team
Confidential No

Procedure Summary

To define how changes to IT Policies are to be coordinated within the City of Lee's Summit

Policy Reference

ITS will maintain IT Policies, Procedures and Standards.

Scope

  • A. Coverage; ITS Steering Committee Members, ITS  Managment and Personnel, City Management Team and any other parties who have ownership in ensuring effective IT  Policies are in place.  
  • B. Assignment; Use a RACI (Responsible, Accountable, Consulted, Informed)  Chart.   Add rows and columns as needed...the wiki editor makes this fairly simple.   An EXAMPLE is below...make your version to reflect the assignment of roles specific to this procedure

R=Responsible, A=Accountable

C=Consulted, I=Informed

 ITS Staff

ITS
MGMT

Steering Committee

Mngmt Team

City Mgr

 CTO
Propose new/modified IT Policy  I  R        A
Draft IT  Policy    R        A
Approve IT  Policy      R  R    A
Adopt IT  Policy          R A
Answer IT  Policy Related Questions    A        

 

  • C. Required Knowledge and Tools; What information does the person(s) carrying out this procedure need to know?   Ensure specific training needs are listed.
                 
                 
                 
                 
                 
                 

Triggers

  1. New laws, regulations, contractual obligations or other directive which requires new or modified IT  Policies
  2. Request for clarification to existing policy.
  3. Request to create policy which will address a void in existing IT  practices or in response to changing technology

Procedure

  1. ITS  Notified of a need for a new or modified IT  Policy.
  2. Proposed and required changes will be drafted by ITS
  3. Final draft to be approved by CTO.
  4. The IT Steering Committee will review, revise and make recommendation.
  5. The Management Team will be given a copy of recommended policies from IT  Steering Committee to review and approve.
  6. CTO  will send IT  Policies as approved by the City Management Team to the City  Manager for approval.
  7. ITS will update the Policy on the offical IT  Policy Web Site after City Manager Approval.
  8. When applicable, training materials and communications will be created for employees regarding the changes.