Policy Reference

Category Web Application Administration
Approval Date  
Approved By Bryan Hall
Scope Web Admins, City Training Staff
Confidential No (Yes=ITS  Access only)

Procedure Summary

To define the steps involved in the original setup, maintenance and daily administraiton of the City Moodle training site located at www.lsits.net/training
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Policy Reference

  • List (and link via internal Wiki link tool) to the policy(s) drving this procedure.   Normally, a procedure will only be related to one policy.   if not, consider consolidating the Policies OR splitting the procedures.
  •  

Scope

  • A. Coverage
  • Who and what does this apply to? List the systems, networks, applications and personnel.  
  • - External hosted moodle site at www.lsits.net
  • - Moodle installation on the external host
  • - ITS  Web Administrator, ITS  Security Officer, ITS Web Training Site Administrator, City employees designated as course content creators/teachers
  • B. Assignment
  • Use a RACI (Responsible, Accountable, Consulted, Informed)  Chart.   Add rows and columns as needed...the wiki editor makes this fairly simple.   An EXAMPLE is below...make your version to reflect the assignment of roles specific to this procedure

R=Responsible, A=Accountable

C=Consulted, I=Informed

 ITS
Web Admin

 ITS  
Security
Officer

Web
 Apps
Admin

ITS

Ops

Mgr

GIS/

Core App
Admin

 CTO

Course

Teachers

City

Mgrs
Secure Training Site  A  R  C  I  I  I I  
Apply Updates  A  I  C  I  I   I  
Test Updates  C    R  I  I   A  
Resolve Site Technical Issues  C    R    C   I  
Manage Users...     R       C I
Manage Courses...     C       R I
                 
  • C. Required Knowledge and Tools
  • What information does the person(s) carrying out this procedure need to know?   Ensure specific training needs are listed.
Knowledge, Tools or Training Required

ITS

Help

Desk

 ITS

Web

Admin

 Web

Apps

Admin

ITS

Ops

Mgr

GIS

Core App

MGR

 CTO User

User

Mgr/ Director
PHP, Linux Shared Host Security      X          
Change control training    X  X   X      
Moodle Administration    X  X          
Moodle Course Administration      X        X  
Moodle Course Creation      X        X  

Triggers

  • Procedures has several triggers including:
  • - Configuring or validating configuration of Moodle Installation/Config
  • - Adding New Course Categories
  • - Adding new Courses
  • - Adding new Teachers
  • - Adding new Users
  • - Creating new Courses
  • - Upgrading Moodle or related tools
  • - Upgdating existing courses  

Procedure

  • Define the procedure here.   Use nesting (via indent)  within the numbered list to group steps/tasks as appropriate.
  •  
  1. Configuration of Moodle Site
    1.  Admin Settings (Adjustments from  Defaults)
      1. Active Registration - Self Registration-ON
        1. Restricted to allow only users in cityofls.net and lees-summit.mo.us domains to register.
        2. Restriction is maintained even if user changes email address (must change to an allowed domain email address only.
    2. Assign Roles.
      1. Site
      2. Categories.  To assign roles to a category.
        1. This is difficult to find.     You access it via Courses->Add/edit courses.   Click an existing course category name, where you will see all courses in this category.   Then click the assign roles option on the left of the screen (it is not an icon, as role management is in all other places)
      3. Course


Additional Information/Notes

  • For anything else you want to communicate that doesn't fit above.    

Compliance

  1. Normally covered in the Policy, but in some cases - specific regulations might be listed here to the extend that the regulation defines a specific "how" you must do something.