IT Policy Administration

Category	IT Steering Committee
Approval Date	pending
Approved By
Scope	ITS Personnel, ITS Steering Committee, Management Team
Confidential	No

To define how changes to IT Policies are to be coordinated within the City of Lee's Summit

A. Coverage; ITS Steering Committee Members, ITS Managment and Personnel, City Management Team and any other parties who have ownership in ensuring effective IT Policies are in place.
B. Assignment; Use a RACI (Responsible, Accountable, Consulted, Informed) Chart. Add rows and columns as needed...the wiki editor makes this fairly simple. An EXAMPLE is below...make your version to reflect the assignment of roles specific to this procedure

R=Responsible, A=Accountable C=Consulted, I=Informed	ITS Staff	ITS MGMT	Steering Committee	Mngmt Team	City Mgr	CTO
Propose new/modified IT Policy	I	R				A
Draft IT Policy		R				A
Approve IT Policy			R	R		A
Adopt IT Policy					R	A
Answer IT Policy Related Questions		A

C. Required Knowledge and Tools; What information does the person(s) carrying out this procedure need to know? Ensure specific training needs are listed.

New laws, regulations, contractual obligations or other directive which requires new or modified IT Policies
Request for clarification to existing policy.
Request to create policy which will address a void in existing IT practices or in response to changing technology

ITS Notified of a need for a new or modified IT Policy.
Proposed and required changes will be drafted by ITS
Final draft to be approved by CTO.
The IT Steering Committee will review, revise and make recommendation.
The Management Team will be given a copy of recommended policies from IT Steering Committee to review and approve.
CTO will send IT Policies as approved by the City Management Team to the City Manager for approval.
ITS will update the Policy on the offical IT Policy Web Site after City Manager Approval.
When applicable, training materials and communications will be created for employees regarding the changes.