Table of Contents: Chapter 7

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702 RECEPTIONS FOR THE RETIREMENT OR SEPARATION OF EMPLOYMENT 1/1/11

702.1 Retirement

Upon the retirement of a City employee (Department Director's excluded), the employee's department may hold a reception in their honor unless otherwise requested by the employee not to do so.

The employee's Department Director, or their representative, will be responsible for coordinating the reception. Reasonable expenses, as listed below in the general guidelines and approved by the Department Director, will be available for the refreshments and decorations. If deemed appropriate by the Department Director, a token of appreciation can also be included.

As a general guide, retirement celebrations will be fair and consistent between employees taking into consideration length of service, community interaction and span of control within the department, and as approved by the Department Director. As a general guide the following is allowed to be taken from the department budget for the celebration:

General Guide

Years of Service Range

5-15 $150 - 300
16 - 25 $225 - 375
26-35 $300 - 450
36+ $375 - 525

Price range includes refreshments, punch, token of appreciation, decorations and invitations. All other costs associated with reception will be at the discretion of the Department Director and/or be handled by employee workgroup personal contributions.

702.2 Separation of Employment

Five Years or More of Full-Time Service:

An employee with five years or more of full-time service that is separating employment from the City may be eligible for a reception unless otherwise requested by the employee not to do so. The amount allowed to be spent from that employee's department budget will be a maximum of $100.00 (reasonable expense for card, refreshments and/or a token of appreciation from department).

Less Than Five Years of Full-Time Service:

An employee with less than five years of full time service that is separating employment from the City will not be eligible for a City funded reception. The department may elect to host a reception by employee donations only.

702.3 Miscellaneous

Payment in Lieu

Employees cannot opt to take the monetary value in lieu of a reception.

Use of City Facilities for Reception
Conference rooms may be reserved (if available) for the reception and all City employees may be invited to attend the reception. Department Directors or their representative will schedule employees wishing to attend the activities so that work schedules will not be interrupted.

Department Directors Retiring or Separating Employment:

Department Directors that are retiring or separating employment from the City may have a reception unless otherwise requested by the Department Director not to do so. The cost for such reception costs will be determined by the City Manager.